Payment operations that match the complexity of manufacturing finance.
Built for manufacturers running Epicor, Infor, SAP, and Dynamics. Unified AR/AP workflows, progress billing support, multi-currency vendor payments, and production ERP posting. Deploy in 8-10 weeks.
The Manufacturing Payment Landscape
Complex invoicing (progress billing, retainage) with manual payment application
Disconnected AP and AR payment systems creating dual reconciliation overhead
Multi-currency vendor payments with unreliable conversion rate tracking
Production ERP integration complexity delaying payment modernization
Email-based vendor payment approvals lacking audit trails
Key Challenges in Manufacturing
Production ERP integration complexity is the primary barrier to payment modernization
Manufacturing ERPs — Epicor Kinetic, Infor CloudSuite, SAP S/4HANA, Dynamics 365 F&O — have posting schemas that are significantly more complex than distribution or services ERPs. Cost center hierarchies, job cost allocations, WIP accounting, and production-specific GL structures create mapping requirements that generic payment platforms cannot address without extensive custom development. A payment integration that posts to the wrong cost center or misses a job cost allocation creates financial reporting errors that cascade through production cost analysis and profitability reporting. PaymentHub reduces this risk through AI-assisted ERP mapping that analyzes the manufacturing ERP schema and generates posting configurations that respect cost center hierarchies, job cost structures, and production-specific GL mappings.
Progress billing and retainage create payment application complexity that manual processes cannot scale
Manufacturers of custom fabrication, engineered equipment, and capital goods bill customers through progress milestones with retainage holdbacks — a 10% holdback on each milestone payment until final project acceptance. A manufacturer with 50 active projects, each with 4-6 milestones and retainage tracking, is managing 200-300 invoice components that must be tracked through billing, payment, and retainage release. When payment application is manual, the AR team spends 20-30 hours per month matching payments to the correct milestone invoices and tracking retainage balances. PaymentHub automates this by reading the invoice structure from the ERP — including milestone schedules and retainage percentages — and applying payments with the context needed to handle progress billing scenarios.
Dual AR/AP payment systems double the reconciliation effort
Manufacturers must reconcile both inbound customer payments (AR) and outbound vendor payments (AP). When these flow through separate systems — a payment portal for AR and a bank portal for AP — the finance team maintains two sets of posting rules, reconciles two sets of bank transactions, and manages two integration points with the ERP. For a manufacturer processing 800 customer invoices and 600 vendor payments monthly, the dual reconciliation burden consumes 50-70 hours of staff time. Infor CloudSuite and SAP S/4HANA manufacturers face additional complexity because their ERP posting requires cost center allocation on both AR and AP transactions. PaymentHub unifies AR and AP through a single posting engine, consolidating reconciliation effort and ensuring consistent cost center allocation across both payment directions.
Multi-currency vendor payments introduce conversion risk without proper ERP posting
Manufacturers sourcing internationally process vendor payments in multiple currencies. When the conversion rate is captured by the bank portal rather than by a system integrated with the ERP, the manufacturer faces unrealized gain/loss entries that are difficult to trace, conversion timing mismatches between the payment and the ERP record, and manual journal entries required to reconcile the currency variance. For a manufacturer with $2M in monthly international procurement, the cumulative currency management effort adds 10-15 hours monthly during close. PaymentHub captures conversion data at the time of payment and posts both the payment amount and realized gain/loss to the ERP, maintaining currency integrity through the financial close.
Vendor payment approvals managed via email create compliance and efficiency gaps
Manufacturing companies with multi-level approval requirements for vendor payments — quality hold verification, department head approval, VP approval above thresholds — manage these approvals through email chains. A vendor payment requiring three approvals averages 4-7 business days via email because approvers must be tracked individually. The email-based process also lacks the audit trail required for SOX compliance and external audits. Dynamics 365 F&O and SAP manufacturers face scrutiny on vendor payment controls during annual audits. PaymentHub provides structured approval workflows with configurable routing, threshold-based escalation, and a complete audit trail that satisfies both internal controls and external audit requirements.
PaymentHub Solutions for Manufacturing
Payment Operations for Manufacturers
CFOs, Controllers, VP Finance, and IT Directors at manufacturing companies with complex invoicing requirements including progress billing, retainage, multi-currency vendor payments, and AR/AP workflows across production ERPs like Epicor, Infor, SAP, and Dynamics 365.
Payment Operations for Distributors
CFOs, Controllers, and AR Managers at distribution companies with $20M-$500M in annual revenue running Epicor P21, Sage 100, Dynamics 365 BC, or Acumatica, processing 1,000+ invoices monthly across multiple entities and customer segments.
Payment Operations for B2B Services
CFOs, Controllers, AR Managers, and IT Directors at B2B service companies — professional services, consulting, managed services, staffing, and technology services firms — with recurring billing, project-based invoicing, and client payment portal requirements running NetSuite, Dynamics 365, Sage, or Acumatica.
Key Platform Features
ERP Integrations
Industry Benchmarks
50-70%
reduction in reconciliation time
Typical improvement when AR and AP payments unify through a single posting engine with automated matching
8-10
weeks to go-live
For standard manufacturing implementation with unified AR/AP and production ERP integration
<24hrs
vendor payment approval cycle
Structured digital workflow versus 4-7 day email-based approval chains
See PaymentHub built for Manufacturing.
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Frequently Asked Questions — Manufacturing Payments
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